Stop wasting time shuffling paper around. As soon as you get a piece of paper across your desk, do one of the following:

1) If you can, delegate the task
2) If you can’t delegate it, but the job can be dealt with quickly, in a minute or two, do it, there and then and file the paper away
3) If it will take longer than a few minutes then add the task to your to do list, and put the paper away in a pending file until you need it.

This process can be extended to deal with emails, faxes and even voicemails, as well as traditional correspondence.

Have a productive week!